School support program

KIST strives to provide an education to children from various socio-economic backgrounds by keeping school fees as low as possible. One of the ways this is made possible is through the School Support Program (SSP) through which parents are given the choice of participating in particular duties in lieu of paying a fee. This helps us to offset the cost of employing additional ancillary staff for these services. Currently, SSP duty options include bus attendant duty and lunch supervisor duty.

 

In order to make the SSP as fair as possible, participation, whether through completion of duties or payment of a fee, is compulsory for all families regardless of any other volunteer support contributed throughout the year. Any additional volunteer support is at the sole discretion of individual families according to their own schedules. Although KIST sincerely appreciates such additional support, it cannot be used to offset participation in the SSP. This includes attendance and duties at KISTival, the annual school festival, which is compulsory for all families and does not contribute to the SSP.

 

At the time of first enrollment, families have the option of choosing to participate in the SSP through duties or to pay a fee. Parentssuch as those who work full timewho are unable to commit their time to completing duties are encouraged to select the fee option. The support option you select will remain valid while your child is enrolled at KIST. If you wish to change your support option, please contact the school office.

 

For families who choose the duty days option, the number of duties required is based on the number of children you have enrolled at the school. The table below indicates the number of duty days required versus monetary contributions (in Japanese yen).

 

School Support Program Duties Vs. Fees

No. of children enrolled

1

2

3

4

5

No. of duty days

Enroll Aug - Dec

4

6

7

8

9

Enroll Jan - Mar

3

4

5

6

7

Enroll Apr - Jun

1

2

3

4

5

Fee

Enroll Aug - Dec

100,000

150,000

175,000

200,000

225,000

Enroll Jan - Mar

75,000

100,000

125,000

150,000

175,000

Enroll Apr - Jun

25,000

50,000

75,000

100,000

125,000

 

For families who choose the duty days option, sign-up sheets for requesting preferred duty types and dates are distributed before the end of each duty period for the following period. Final rosters are also distributed before the end of each duty period. Families who do not receive these for particular reasons are reminded that it is their responsibility to contact the school reception before the end of the duty period. Please note that we cannot guarantee that the number of duties allocated on the final roster will be the same as the number of preferences you indicate on your preference sheet. This depends on the number of other families also submitting preferences for particular duty types and dates and is controlled, allocated and shared as equally as possible in fairness to all families in the school.

 

Families are reminded to check the duty roster carefully to ensure that scheduled duties are not missed. We also ask that parents/guardians arrive at school at an appropriate time in order to commence the duty at the time scheduled. It is very difficult to make alternative arrangements for parents/guardians who arrive late or cancel at the last minute. This is particularly so in the case of bus duty where it is important on certain buses to have an attendant present for safety reasons. If you are unable to make it on a particular day when you have a duty scheduled, please be sure to notify the office in advance. Also, please try to arrange for someone else to complete your duty on your behalf. Parents/guardians who miss a bus departure time or who arrive late for a duty by 10 minutes or more will be required to complete an additional duty.

 

New families entering the school after rosters have been set will be informed if places are available at the time of initial enrollment; if not, they will be added to the waiting list. If no places become available during the duty period, they will be able to register preferences for the following period.

 

Duties not completed during the school year will be carried over to the following year; however, duties may only be carried over once. Families leaving KIST before completing their required duties will be invoiced at the rate of 25,000 yen per duty for the number of uncompleted duties. This includes families who must leave suddenly for various reasons. We cannot guarantee that openings will become available to accommodate your remaining duties.

 

Families registered for the fee option will receive an invoice for the appropriate amount together with school fees prior to the start of each school year.

 

Acceptance of an offer of enrollment at KIST indicates an understanding and agreement to cooperate with the SSP. Participation is a condition of continued enrollment. All students benefit from the savings made by parents contributing their time. The support given by families through the SSP and other additional volunteer support helps to build school community and is greatly appreciated.