Application procedure

The information on this page has been extracted from the KIST Admissions Handbook. Please read the complete handbook for more detailed information on the application procedure.


Standard admissions process

Applications proceed through various stages as shown below as part of the admissions process.

STAGE 1: Read Admissions Handbook

This document outlines admissions policies and procedures. All applicants must read it thoroughly before applying. Submission of an application indicates that you have read and understood the handbook in full and agree to comply with the policies and procedures outlined.

STAGE 2: Confirm availability

For applications for admission outside the main intake periods, please contact the KIST Admissions Office to confirm availability before submitting an application. When checking availability, please provide 1) your child's date of birth, 2) the nationalities (at birth) of both parents, 3) the child's current grade, 4) the grade you wish to apply for, and 5) the child's general English level.

STAGE 3: Submit online application form, send supporting documents, and pay the application fee

Fill out and submit the Application for Admission through our online application system, prepare and send any supporting documents required for your child's grade, and pay the non-refundable application fee.

STAGE 4: Application screening

Received application and supporting documents are screened and assessed for eligibility. This takes approximately one week (except for the April/August main intake periods). Only approved applicants may proceed to Stage 5.

STAGE 5: Notification of screening result

Approved applicants will receive an invitation by e-mail that will indicate the date and time you are required to attend the enrollment interview and assessment test held at school. Notification will be no earlier than one week in advance. Applicants unsuccessful at the screening stage will be notified by e-mail. The application fee will not be returned in this instance.

STAGE 6: Admissions interview and test

Interviews are held for parents/guardians and tests are conducted for students. In most instances, both the interview and test will be held on the same day.

STAGE 7: Notification of final result

After the interview and test, the school admissions panel convenes to make decisions. We aim to send out results by e-mail in approximately one week after the interview and test (except for the April/August main intake periods).

STAGE 8: Payment of school fees

Successful applicants are required to pay the non-refundable enrollment fee and other school fees to secure their place in the class. 


Timing of applications

Applying for admission for the main intake periods

The main intake of students is from the start of the new school year in August. Enrollment is also possible from January or from April provided that places are available. The following table indicates the tentative schedule for admission for the main intake periods. Please note that these dates may change without notice. Applications for admission beyond January of the forthcoming school year are not accepted.
 

 Start from: January 2020 (2019–2020 school year)

Applications accepted: October 14, 2019 (Monday) – November 15, 2019 (Friday)
Enrollment interview and assessment test: November 28, 2019 (Thursday)
Results sent out by e-mail: December 5, 2019 (Thursday)
School fees due: December 12, 2019 (Thursday)

 

 Start from: April 2020 (2019–2020 school year) or August 2020 (2020–2021 school year)

Applications accepted: October 14, 2019 (Monday) – January 6, 2020 (Monday)
Enrollment interview and assessment test:

Grades 1 to 12: January 21 (Tuesday), 22 (Wednesday), 23 (Thursday), 2020

K1, K2, K3: January 24, 2020 (Friday)

Results sent out by e-mail: February 12, 2020 (Wednesday)
School fees due:

February 19, 2020 (Wednesday) (All applicants except August entry K3)

March 6, 2020 (Friday) (August entry K3 applicants only)

Late applications accepted from: February 13, 2020 (Thursday) (If places are available.)


Applying for admission outside the main intake periods

Applications for enrollment at times outside the main intake periods are accepted all year round provided places are available in the grade for which you wish to apply. The admissions process for these applications takes approximately three weeks from the time of submission until final enrollment. Families are advised to take this into consideration when submitting an application. Applicants who pass the screening stage will be invited to attend an enrollment interview and assessment test. These are held on Thursday mornings during most weeks (excluding holidays and special school events) depending on the school schedule. Applicants will be added to the next available schedule. This will depend on the timing of your application and the number of other families on the schedule. Details of the test will be sent by e-mail no more than one week in advance.


Application requirements

It is the responsibility of applicants to ensure that all information required in the online application form has been included, all required supporting documents have been sent, and the application fee has been paid. Applications will not begin the screening process until all components of the application have been received by the school.

Application components

Each application must include the following items as submitted via our online application system:

  • Application for Admission
  • Proof of date of birth (e.g. copy of birth certificate or passport)
  • Recent passport-sized photograph
  • Family photograph
  • Proof of payment of the Application Fee (non-refundable) 20,000 yen

Required supporting documents:

  • School reports
    • Applicants for Grades 3 and above: Official copies of school reports for the past three years, including the latest, stamped with the school's seal or otherwise designated by the school as official. These must be sent to the KIST Admissions Office directly from the applicant's school/s by post or e-mail in PDF format or submitted by the applicant in a sealed and stamped envelope from the school. Full reports containing teachers' comments are preferred. All reports must be in English. Translations must be provided where necessary. These may be arranged by families.
    • Applicants for Grades 2 and below: Photocopies of any reports available. They do not have to be official copies. These should be sent by the applicant directly to the KIST Admissions Office by post or e-mail in PDF format only.
  • Statement of School Life (Applicants for Grades 2 and above only) – This should be handed to the applicant's current school in advance for completion. It is a confidential statement that should be sent by the school directly to the KIST Admissions Office by post or e-mail in PDF format only.
  • Personal Statement (Applicants for Grades 8 and above only) – This should be handwritten by applicants themselves in English and uploaded through the online application system.
  • Provisional Enrollment documents (Applications applying for provisional enrollment onlySee KIST Admissions Handbook)

Additional documents (to be sent directly to the KIST Admissions Office, if relevant):

  • Copies of results of standardized examinations (if available)
  • Proof of visa status (non-Japanese applicants living in Japan without their parents only)

General conditions of application 

  • No items submitted as a part of an application will be returned. Please do not submit any original documents.
  • All applications must be submitted in English only. KIST will not be held responsible for any miscommunications due to input errors or unclear contact details.
  • It is a requirement for all families applying to KIST to have access to the Internet and e-mail in order to receive communication during the admissions process. 
  • Please ensure that you provide all information available about your child's previous education as well as full details of any special learning issues. Recognized issues not disclosed at the time of application may result in your child’s enrollment being reviewed and possibly cancelled.

Submitting an application

The Application for Admission and most of the required supporting documentation must be submitted through our online application system. Additional documents required to be sent from an applicant's current or previous schools may be sent by e-mail or post as indicated below.

  • E-mail: info@kist.ed.jp
  • Post:

K. International School Tokyo
Admissions Office
1-5-15 Shirakawa
Koto-ku, Tokyo
Japan 135-0021

The application fee should be paid by bank transfer to the account shown below. Other forms of payment are not accepted. All transfer fees incurred are the responsibility of the sender and must be covered at the time of payment. If paying by bank transfer from overseas, please ensure the currency is in Japanese yen and amounts to exactly 20,000 yen after handling fees are deducted. All transfer fees incurred for both the sending as well as the receiving bank are the responsibility of the applicant and must be covered at the time of payment. Please consult your bank at the time of transfer to determine the amount you need to pay to cover all fees. Where the amount received by KIST is less than the required fee, you will be asked to pay the difference in cash at the time of your interview.

All bank transfer must include the applicant's name.

Application fee bank account details:
Bank: Mizuho Bank (Bank number: 0001)
Branch: Honjo (Branch number: 050)
Address: 4-31-11 Ryogoku, Sumida-ku, Tokyo 130-0026
Tel: 03-3631-2121 / +81-3-3631-2121
Account type: Regular savings (Futsuu)
Account number: 1937746
Swift code: MHCBJPJT
Account name: K. International School Tokyo
 


Inquiries

For admissions inquiries, please contact us between 8:00 a.m. and 5:00 p.m., Monday to Friday.