On this page, we have prepared answers to some of the most common inquiries we receive about our school. The questions are arranged in four broad categories: Admissions, Curriculum, Fees and General.

Admissions

Q. What is the procedure for applying for admission to KIST?
A. As part of the application procedure, we require all families to read our Admissions Handbook in full. Our admissions policies and application procedures are explained in detail in the handbook.

Q. Does my child have to speak English in order to enter KIST?
A. KIST is not an English conversation school. English is used as the language of instruction in the classroom but we do not teach English as a foreign language. With the exception of very young children, applicants must have reached a certain level in English in order to enter the school. In particular, secondary students must have a high level of ability in order to cope with the demands of studying specialized subjects in English.

Q. Is it true that my application may not be accepted even if there are places available?
A. In order to create a balance of nationalities, there is a percentage limit of individual nationalities in any one grade. There is also a percentage limit of students who require ESL support. So even though there may still be places available in a grade, if the percentage limits have been reached, you may only apply for the waiting list.

Q. Can I submit an application even if the grade is full?
A. Yes, as long as you understand that you will be placed on the waiting list if you pass the initial screening and subsequent interview and test; however, if the waiting list is already full, we may not be able to accept further applications. Please confirm availability before sending an application.

Q. Are Japanese children eligible to apply for admission?
A. Yes, children of any nationality are welcome to apply to KIST; however, there are some restrictions on the timing of applications for Japanese children. Please check our Admissions Handbook for details.

Q. Can I apply for my child to enter KIST after graduating from a Japanese primary school?
A. You are welcome to apply; however, due to the demands of our secondary school curriculum, if your child's English ability is limited, it is possible that your application will be unsuccessful.

Q. How can I get my child onto the waiting list?
A. Our waiting list is only for families who have already successfully completed an enrolment interview and assessment test.

Q. Can I send my application through the Internet?
A. No, we accept applications by post or courier. If you live nearby, you may also deliver them in person after making an appointment. We do not accept applications on line or by e-mail.

Q. Can I send my basic application first and then supporting documents later?
A. As we are unable to process an application until we have received all relevant components, including the Application Fee, we ask that you send us a complete application.

Q. Can I apply for a child who has not yet reached eligible age?
A. No, we do not accept applications for children who are not eligible to enter in the current or next immediate school year. Applicants for K1 must be three years old by August 31. No exceptions will be made to this.

Q. Can I apply for a grade outside my child's age eligibility?
A. As far as possible, we prefer to keep students within their correct age group according to their date of birth as indicated in our Admissions Handbook. In the Lower School (K1 to Grade 1), this decision is based primarily on the child's age appropriate social needs. Experience tells us that being with like-minded peers is a crucial factor in positive social development. Like-minded peers choose the same kinds of games to play, they communicate in similar ways and they respond through predicted patterns of behavior. The best way to create this like-minded environment is in a class of similar age peers. Asking a young child to join a class of older students, creating a situation where they are the youngest in the class, can cause difficulties in making friends, developing social skills and understanding the dynamics of the social group. In particular, when moving from one culture to another, where both the child and family may experience culture shock, we believe that it is important to provide the child with the most secure environment possible. In addition to social needs, we also take into account a child's academic development. At KIST, our teachers plan and and implement curriculum appropriate to the individual needs of students in order to accommodate a variety of needs in one classroom. This means that if a child has already mastered a skill or developed understanding of a concept, the teachers will not insist that he/she repeat this, they will support the child in moving onto the next stage of learning, regardless of the grade level. In certain cases for Grade 1 to Grade 10, however, we may consider requests for enrolment for up to a maximum of one grade level above or below an applicant's eligible grade depending on circumstances in the student's home country. For Grade 11, applications will not be accepted from students who are more than two years above the eligible age.

Q. Can I apply for enrolment if my child is not yet in Japan?
A. If your child is a native or near-native English speaker and is eligible for Grade 1 or above, you may apply for provisional enrolment. If granted, this will guarantee a place in the appropriate class until you are able to attend an on-site enrolment interview and assessment test. If your child is not a native speaker, you must wait until you arrive in Japan. Provisional enrolment is not available for K1 to K3 applications.

Q. Can I find out why my application was unsuccessful?
A. As indicated in our Admissions Handbook and on the results notification you receive, we are unable to respond to individual inquiries regarding the results of an application. Submission of an application indicates your understanding and agreement with this policy. If your application is unsuccessful, we suggest you review the relevant sections in our Admissions Handbook and reflect on how you may be able to improve a subsequent application.

Q. What is the percentage of unsuccessful applications each year?
A. We are unable to provide details of the rate of success of applications.

Q. Do I have to apply to re-enroll at KIST if I was enrolled previously?
A. Yes, you must apply for admission according to the regular procedure. If your application is successful, the Enrolment Fee and Facility Upgrade Fee will be reduced.

Q. Does KIST accept short-term enrolments?
A. In general, families coming to live in Japan from overseas enroll their children at KIST for a number of years. We will consider short-term enrolments of less than one term on a needs basis and according to space availability. General tuition fees will be determined on a monthly pro-rata basis. It is important to note, however, that there is no reduction on annual fees such as the Facilities Upgrade Fee, All Purpose Fee, Parent-Teacher Association Fee, Building Maintenance Fee, Technology Fee and Class Events Fee (K1 to Grade 5 only). A full school uniform (summer and/or winter depending on the time of year) and separate PE uniform must also be purchased.

Q. Does KIST offer boarding facilities?
A. No, KIST is a day school. We do not have boarding facilities. Families must make their own living arrangements. We are also unable to assist with arranging host families.

Q. Does KIST accept students through any exchange programs?
A. No, we do not offer any exchange programs at this time.

Q. Can KIST assist with obtaining a visa for my child?
A. It is the responsibility of individual families to apply for appropriate visas through the relevant government authority. Upon request, KIST can prepare a Proof of Attendance statement (charges apply) for children who have been offered enrolment and have paid the Enrolment Fee to include with their visa application; however, we are unable to provide advice or offer assistance beyond this. This includes assistance for family members accompanying children to Japan.

Q. Do applications for siblings of currently enrolled students receive special consideration?
A. We encourage families to apply for admission for all siblings; however, enrolment is not guaranteed. Although we may give preference to siblings of currently enrolled students, they must sit for the same assessment test as regular applicants. There are also various other factors that are considered as outlined in our Admissions Handbook. Based on these considerations, it is possible that applications for siblings may be unsuccessful.

Q. Does payment of the Application Fee guarantee an interview and test?
A. As we receive many applications for limited places, all applications are screened by our Admissions Panel. At the screening stage, we carefully consider the comments made by parents/guardians, the background education of applicants, their school reports, their need to attend an international school and various other factors. If, from our considerations, we believe that an applicant will not be suited to our school environment, the application will be unsuccessful and we will be unable to invite you to attend an interview or test.

Q. Can I apply for admission if my parents don't speak English?
A. Yes, you may apply, however you will need to think about how your parents will communicate with your teachers and other staff members. If your parents are unable to speak either English or Japanese, they must arrange for a translator to attend the parent interview that is part of the initial application process.

Q. Do I have to submit previous school reports in English?
A. Yes, we require English translations of all school reports that are not originally issued in English. For Grades 2 and above, official school reports must be arranged through your child"s current or previous schools. If these are not in English, you will need to arrange for them to be translated. If the school is unable to provide translations, families may do the translations themselves.

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Curriculum

Q. What country is the curriculum at KIST based on?
A. Our school has adopted the curriculum developed by the International Baccalaureate. Although the IB is based in Geneva, the three programmes are "international" and are not based on the curriculum from any one country in particular.

Q. Does KIST offer general courses of study other than the IB programmes?
A. No, all students study within the IB programmes across all levels.

Q. Can children go to a university in any country if they are awarded an IB diploma?
A. A growing number of universities around the world recognize the IB diploma for its rigorous university entrance preparation. In many cases, students who have received an IB diploma are not required to sit for any further entrance examinations; however, the requirements for each university are different. We advise you to contact individual universities directly regarding their specific entrance requirements. Our Guidance Counselors also available to provide assistance and advice to students regarding university entrance.

Q. What second language subjects does KIST offer?
A. All students learn Japanese as a second language at all levels. For students in the Diploma Programme, we may be able to provide limited support to highly motivated students who wish to study a second language other than Japanese; however, this would involve students studying the language through a self-study situation and is dependent on parents agreeing to purchase any necessary learning materials and resources that are not covered by the general school fees.

Q. Do my children have to go to a Japanese cram school (juku) to keep up with the work load?
A. No, it is not necessary as students should receive all the assistance they require during school hours. We encourage students to participate in after-school activities offered by KIST, or to further their interests by joining sporting or cultural clubs outside school.

Q. Do students use textbooks?
A. Yes, students use textbooks in most subjects in the Middle Years Programme (Grades 6 – 10) and the Diploma Programme (Grades 11 – 12); however, textbooks are not used in the Primary Years Programme (K1 – Grade 5). In general, the aim of many textbooks is to present content information designed for students to increase their factual knowledge; however, in the PYP, students learn through units of inquiry that require them not only to learn factual information, but to go beyond the facts to research concepts through various sources and to consider these concepts at a much deeper level than is usually presented in textbooks. For this reason, textbooks are too limiting in what they allow students to learn.

Q. How does the academic level of the programs offered at KIST compare with other countries?
A. The programs at KIST have been written based on a range of curriculums from around the world. The standards in our curriculum documents are equal to, if not more rigorous, than those from other countries. In standardized tests for mathematical literacy, reading and writing, our students clearly function around the same level, if not higher, than the average 60% of students from around the world who sat the same examinations. It is important to note that our programs are concept based rather than content based. This means that our students are expected to function at a higher cognitive level to learn about various concepts rather than simply learning factual information. For example, primary school students learning in a content-based curriculum may encounter a topic on "dinosaurs" and learn various facts about the different kinds of dinosaurs that existed; however, in a concept-based curriculum, they would learn about the concept of "extinction" and its causes and effects.

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Fees

Q. Why are the tuition fees lower than other international schools of similar size?
A. KIST aims to keep fees as low as possible in order to provide students from various socio-economic backgrounds with an opportunity to access an international education. One of the ways this is possible is through our compulsory School Support Program that requires parents to participate in particular duties throughout the year. This helps us to offset the cost of hiring ancillary staff.

Q. Does KIST offer scholarships or financial assistance?
A. Unfortunately, we are able to offer scholarships or consider requests for financial assistance for new enrolments; however, students currently enrolled may apply for scholarships through the Komaki Awards program.

Q. Are there any discounts available on school fees?
A. A discount of 1% is offered to families who wish to pay annual school fees in full before the start of the school year. This applies only to students enrolled for the full year and only to families who will pay tuition fees in full themselves. It does not apply in situations where tuition fees are paid by an employer. A 30% reduction on tuition fees is offered to families with three or more children who entered the school from January 2008. In order to qualify, at least one child must be in Grade 1 or above. The discount applies only to tuition fees. It does not apply where tuition is paid by an employer.

Q. What does the All Purpose Fee cover?
A. The All Purpose Fee covers school materials used in class, the annual yearbook and other consumables. It does not cover the purchase of textbooks for the Middle Years Programme and Diploma Programme. These must be purchased separately.

Q. What is the Class Events Fee?
A. The Class Events Fee applies only to Lower and Primary School enrolments. It is used to cover payments for excursions, class celebrations and visiting guests such as storytellers. This means that parents are not required to pay for a child's participation in excursions and other class-based events individually. The fee also covers the cost for parents to attend excursions as class helpers in situations where a selected number of volunteers are requested to supervise students; however, for some excursions in the Lower School where all parents are required to attend, the fee is not used and parents need to pay their own excursion costs. This fee will be combined with the All Purpose Fee from the 2010 - 2011 schol year.

Q. Why is there an additional fee for the Diploma Programme examinations?
A. Most of the exams are assessed externally. Part of the fee is used to cover international courier charges for sending and receiving exam papers for several subjects.

Q. Can I get my Enrolment Fee refunded if my child is unable to attend KIST?
A. As stated in our Admissions Handbook, the Application Fee and Enrolment Fee are non-refundable for any reason, except that in the case where a child granted an initial provisional enrolment is ultimately unsuccessful at the time of the final interview and assessment test, the Enrolment Fee will be returned on request. Parents of children offered a place at KIST should consider their family situation very carefully and find out everything they need to know about the school before accepting an offer of enrolment through payment of the Enrolment Fee.

Q. What happens if I don't pay school fees by the due date?
A. You will be charged a late fee of 2,000 yen. For payments considerably overdue, if you have not notified the school of a delay in payment, your child will not be permitted to attend classes until your account is clear.

Q. Can I pay more than one invoice together if I am making a money transfer?
A. Yes, you may pay the total amount for multiple invoices together at the same time if you wish. Please be sure to include your child’s name to help us identify your payment.

Q. How can I make a payment to KIST from an overseas account?
A. Please contact us to receive details of our account for receiving overseas payments. At the time of the transfer, please be sure to include all bank charges for both the sending and receiving bank to ensure that the amount we receive is exactly the amount shown on your invoice.

Q. Why was the amount of my payment from overseas different from the amount received by KIST?
A. Banks usually charge a fee when you transfer money from overseas. The receiving bank in Japan also usually deducts a fee upon receipt of your transfer. In general, this is 2,500 yen; however, it may be higher depending on the route your bank takes to enact the transfer. All transfer fees incurred are the responsibility of the sender and must be covered at the time of payment to ensure that the amount received by KIST matches the amount on your invoice. Please consult with your bank at the time of transfer to determine the amount you need to pay to cover all fees.

Q. Can my employer pay my child's fees on my behalf?
A. Yes, at the time of your child’s first enrolment, please inform us which fees your employer will be responsible for. Please also provide us with your employer’s contact details and information on where to send invoices.

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General

Q. How is KIST different from other international schools in Tokyo?
A. KIST offers a continuous education from kindergarten to Grade 12. It is currently the only school in Tokyo to offer all three IB programmes. In addition, school fees are considerably lower than other similar-sized international schools.

Q. Is KIST an accredited school?
A. As an IB world school, the programs at KIST are reviewed by IB staff every few years to ensure the continuation of excellence and high standards in comparison with other world schools. In addition, KIST is certificated as an educational corporation by the Tokyo Metropolitan Government.

Q. How can I contact my child during school hours?
A. We cannot connect you with your child during class hours except in an emergency. Please leave a message at the office and we will pass it on to your child.

Q. Are there any fees or tests to move up from one area of the school to the next?
A. No, there are no additional fees or tests; however, an Application for Internal Admissions is required each time a student moves from K3 to Grade 1, Grade 5 to 6, and Grade 10 to 11. As part of the re-enrolment process, we will conduct an enrolment review. This will involve considerations of a student's general behavior, attitude and compliance with school rules and policies since their first enrolment as well as their demonstrated cognitive ability and whether they will be able to cope with the demands of the next stage of our academic program. Factors such as a history of repeated overdue payments as well as the degree of parental support and involvement in school activities may also be considered. On some occasions, we may ask families to attend an interview with the relevant Area Principal. If there are issues of concern that cannot be resolved, we may recommend that the student enrolls at another school.

Q. What is the meaning of "K" in the name of the school?
A. "K" is the initial letter of the family name of the school founders.

Q. Are KIST students eligible to receive discounts on public transportation?
A. Yes, as a certified educational corporation, all students enrolled at KIST may apply for concession passes for their commute to and from school.

Q. Is it compulsory for all families to participate in the School Support Program?
A. Yes, the School Support Program is compulsory. All families must complete certain duties according to the number of children they have enrolled. Families who are unable to commit their time to completing duties are required to pay a fee in lieu of duties. If your child will live with a guardian, the guardian may complete the necessary duties on your behalf. If this is not possible, you must pay a fee in lieu of duties.

Q. If my child lives with a guardian in Tokyo, how can I participate in the School Support Program?
A. If your child's guardian is unable to complete the necessary duties on your behalf, you will be required to select the fee option instead.

Q. Are there any other times when it is compulsory for parents to participate in events?
A. Yes, all families must attend the annual School Festival and provide assistance in various ways such as organizing and running the booths and various other duties. It is also compulsory for parents to attend our Parent Welcome Nights held at the beginning of the school year. In addition, parents must attend our Student Led Conferences which are part of each child’s assessment cycle.

Q. Do I have to buy all items for the school uniform through KIST?
A. Most of the compulsory school uniform items feature a number of unique elements and must be purchased from the school reception counter.

Q. How can I contact my child's teacher?
A. All students have a communication notebook that parents can use to write notes to teachers. In addition, all teachers have access to e-mail throughout the day. Click here to view a list of e-mail addresses (password required). Teachers may also be available to speak with you by telephone after school if they are not involved in after-school activities or meetings.

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